Job Description

Requisition No: 846545 

Agency: Division of Emergency Management

Working Title: Grant Manager - 31001815

 Pay Plan: CS Exempt (EOG)

Position Number: 31001815 

Salary: $49,920.00 annually 

Posting Closing Date: 02/24/2025 

Total Compensation Estimator 

Grant Manager

Bureau of Preparedness

State of Florida Division of Emergency Management

This position is located in Tallahassee, FL

The Florida Division of Emergency Management plans for and responds to both natural and man-made disasters. These range from floods and hurricanes to incidents involving hazardous materials or nuclear power. The Division of Emergency Management (FDEM or Division) is the liaison between federal, state, and local agencies. FDEM prepares and implements a statewide Comprehensive Emergency Management Plan, routinely conducts extensive exercises to test state and county emergency response capabilities, provides technical assistance to local governments as they prepare emergency plans and procedures, as well as conducts emergency operations trainings for state and local government agencies.

The Division serves as the lead agency for the State Emergency Response Team (SERT), whose primary goal is the coordination of the state’s efforts during disaster response and recovery. This coordination is conducted within the State Emergency Operations Center (SEOC) in Tallahassee. Additionally, the Division manages the State Watch Office; the 24-hours a day operation tasked with providing situational awareness to stakeholders statewide. After a disaster, FDEM conducts damage assessment surveys and advises the Governor of the state of Florida on whether to declare an emergency and seek federal relief funds. It is against this backdrop that FDEM strives to demonstrate its mission of, “Coordinate, collaborate and communicate with our community stakeholders for a resilient Florida” along with our vision of, “Leading the Profession in building prepared and resilient communities”.

Position Overview and Responsibilities:

This position's primary responsibility is related to the functions of grant management for the Bureau of Preparedness. Additional job duties include, but are not limited to, the following:

• Provide technical financial assistance to local governments, non-profit organizations, and for-profit consultants, relating to the receipt and use of federal and state emergency management grant funding, to assure the completion of activities specified in the contracts awarded by FDEM.
• Act as a liaison between grantees and FDEM by maintaining a working rapport through verbal, written, and on-site communication.
• Monitor grantee compliance with program requirements through review, analysis, and processing of financial and program deliverables including expenditure, budgeting, staffing and progress reports, audits, and requests for payment to ensure completeness, accuracy, and consistency with applicable rules, regulations, and program criteria and objectives.
• Conduct on-site monitoring of specified grantee projects and/or programs.
• Develop and maintain written statewide reports and spreadsheets based upon the compilation and analysis of local and state government emergency management statistical and programmatic information. These may include appropriate working papers relating to the calculation of award funding allocation.
• Track status reports of grantee expenditures and reporting requirements.
• Report tracking and monitoring of FDEM’s receipt and distribution of specified grant-in-aid funding awards and various reports relating to competitive grant scoring data.
• Assist in the development and modification of contractual agreements, including individually designed scopes of work and reporting requirements.
• Assist in the development and revision of grantee program and financial review, monitoring criteria and relevant administrative rules.
• Serves as division representative on applicable working groups.
• Perform assigned duties during Emergency Operations Center (EOC) activation in support of emergency response and recovery efforts.
• Perform other related duties as assigned .

Knowledge, Skills, and Abilities:

• Working knowledge of state and federal rules, regulations, and guidelines as they apply to contract development, grants management, and auditing procedures.
• Ability to monitor grantee compliance with program requirements through review, analysis, and processing of financial and program deliverables including expenditure, budgeting, staffing and progress reports, audits, and requests for payment.
• Ability to develop and maintain written statewide reports and spreadsheets.
• Ability to communicate effectively through verbal and written communication.
• Knowledge of Microsoft Office, including Word, Excel, and Outlook.
• Ability to perform assigned duties during Emergency Operations Center (EOC) activation in support of emergency response and recovery efforts.

Minimum Qualifications:

• Must be a Florida Certified Contract Manager (FCCM) or have the ability and willingness to obtain certification within the first 12 months of employment.

Special Notes:

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

The Division of Emergency Management is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. The Division appreciates the service and sacrifices made by veterans and their family members. Further, FDEM recognizes the immeasurable value veterans bring to the workplace and is committed to increasing the number of veterans that serve in its workforce.

The Division of Emergency Management is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes. An individual with a disability is

qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the FDEM Human Resources Office at (850) 815-4177. FDEM requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with section 112.0455, F.S., Drug-Free Workplace Act.

Successful completion of background screening will be required for this position.

The State of Florida and the Division of Emergency Management participate in E- Verify. This federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

In response to emergency events, Division of Emergency Management employees may be required to work irregular hours, to work more than 8 hours per day, to work extended periods (including weekends and holidays), to work at locations other than their official headquarters, and to perform duties in addition to those outlined in the employee’s position description. Employees must be able to deploy to emergency sites with limited advance notice.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

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